Privacy and GDPR Policy

Refease ("we," "our," or "us") is committed to protecting the privacy of our users and ensuring that any data collected through our platform is handled in compliance with the UK General Data Protection Regulation (UK GDPR). This policy explains how we collect, use, and protect your personal information, as well as your rights under the GDPR.

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Data Collection and Use

Refease collects personal information from users strictly for the purpose of facilitating reference checks as requested by recruitment agencies or employers. The data collected is used solely for the intended functionality of the Refease platform.

We only collect the necessary information required for processing references, which may include:

• Applicant information (e.g., name, position applied for)
• Referee information (e.g., name, relationship to the applicant)

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Data Security and Confidentiality

All data processed through the Refease platform is securely stored and protected to prevent unauthorised access. We have implemented industry-standard security measures to safeguard your data.

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Data Sharing

Refease does not share, sell, or otherwise disclose personal information to any third parties. All data is used exclusively within the Refease platform for the purposes specified, such as collecting and storing references provided by referees. We commit to confidentiality in all aspects of data handling.

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Data Retention

We retain personal data only as long as necessary for the purpose of conducting reference checks, in line with our contractual obligations to recruitment agencies or employers, and to comply with any legal requirements. Once the purpose for collecting the data is fulfilled or an agency asks for their account to be deleted, it is either securely deleted or anonymised to prevent future identification.

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Your Rights Under UK GDPR

As a data subject, you have the following rights under the UK GDPR:

• Right of Access: You have the right to request access to the personal information we hold about you.
• Right to Rectification: If you believe that any personal information we hold is inaccurate or incomplete, you may request to have it corrected.
• Right to Erasure: In certain circumstances, you have the right to request that we delete your personal data.
• Right to Restriction of Processing: You have the right to request that we limit the processing of your personal data in certain situations.
• Right to Data Portability: You may request to receive your personal data in a structured, commonly used, and machine-readable format.
• Right to Object: You have the right to object to the processing of your personal data under certain conditions.

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How to Exercise Your Rights

To exercise any of these rights, or if you have questions about how your data is handled, please contact us at support@refease.com. We will respond to your request as promptly as possible and in accordance with GDPR requirements.

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Policy Updates

We may update this Privacy and GDPR Policy periodically to reflect changes in our practices or applicable laws. We encourage you to review this policy regularly for the latest information on our privacy practices.

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Contact Us

If you have any questions or concerns about this policy or our data practices, please contact us at:

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Refease Support Team
Email: support@refease.com

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